BAHS Data Protection & Security
The BAHS society is categorised as a not-for-profit organisation
under the Data Protection Act. The society is exempt from registration
but it is obligated to carry out a few simple procedures as
- Tell people what you are doing with their data
- Make sure your staff are adequately trained
- Use strong passwords
- Encrypt all portable devices
- Only keep people’s information for as long as necessary
The data we hold on our members relates to information necessary for
the running of the society and covers contact details and member's
subscriptions. We do not provide this information to other
organisations or third parties.
The information we hold is used to enable communication
by email and post along
with the running of the members' area. We use your correspondence
address for the delivery of items to you such as newsletters
and the Glaven Historian. We hold phone numbers to allow us
to contact you in case of an issue. Email addresses are used
to contact you regarding our events and other matters we think
may be of interest. We
try to minimise the number of these types of email we send
to just one or two emails a month although further emails will
be generated if you use the members' area (see below). We use
the information on our members to assess trends and guide us
in decision making
within the BAHS committee.
Through the members' area it is possible
for members (with an email address) to login to check their
subscription history. They can also check the personal data
held by the
society and update it as needed.
For added security, when members login, logout or update their personal
details they will receive an email notifying them of their
activity. If you do not receive these email please check that
they are not going into a junk
or spam folder.
Access to membership data held on the website is accessible only through
logging in using strong passwords that are stored using one-way encryption
techniques using a 256-bit hash known as SHA256. Click
here for information held on Wikipedia about this technique.
If you have questions or concerns about how the society uses the data
it holds on you please email the firstname.lastname@example.org.